How is the process of evaluating technical proposals carried out?

The process of evaluating technical proposals goes through four main stages where the criteria are selected, and their weights are determined:

1- Determining the criteria:

In this stage, the appropriate criteria are selected based on the nature of the project to be evaluated. The basic criteria – which determine the success or failure of the applicant in the competition – are defined, as well as the weighted criteria (technical and financial) in addition to criteria that depend on the total cost of the project.

2- Selecting the weights of the weighted criteria:

During this stage, the evaluation criteria development team, during the preparation of the competition documents, assigns weights to the agreed-upon weighted proposal evaluation criteria in order to rank them according to the importance of each criterion in the proposal evaluation process.

3- Determining the weights of technical and financial evaluation:

The weight of the financial evaluation and the technical evaluation is determined, and upper and lower limits are committed to according to the nature of the project. The financial evaluation has a higher weight the lower the value and risks associated with the work. While the technical evaluation has higher importance in complex and high-risk competitions.

4- Calculating the weighted scores of the competitors:

In the final stage, the scores of the competitors are calculated according to the evaluation of the technical and financial criteria and calculated according to the weighted score equation, and the winning proposal is selected according to the scores.

The evaluation criteria are divided into three sections:

Basic criteria

These are the criteria related to the supplier’s response to the technical proposal requirements, and in case of non-compliance, the competitor is excluded. Examples include:

• Commitment to the specified schedule for providing the services.
• Implementing a work schedule for project implementation.
• Commitment to the mandatory list in supply competitions by specifying the country of origin of the product.

Weighted criteria

They are divided into two types: Technical criteria: criteria that measure the competitors’ capabilities from a technical standpoint. Examples include work methods, sustainability plans, and strengths and weaknesses in the supply chain. Financial criteria: criteria for evaluating competitors’ financial offers.

Criteria based on the total cost of the project

These are criteria used to measure cost-effectiveness between different competing alternatives for purchasing, owning, operating, and maintaining a facility or operating an asset by analyzing the product or project life cycle cost. Examples include:

Operating and maintenance costs – fuel required for operation – labor costs for operation.

The key advantages of the technical and financial bid model for tenders:

The technical and financial bid model helps ensure that the bid meets all the technical and financial requirements of the tender. The model typically includes all the information the client needs to evaluate the bid, including:

• Scope of work requirements
• Expected deliverables
• Technical specifications
• Project team
• Technical capabilities
• Approach and methodology
• Timeline
• Guarantees
• Financial proposal
• The technical and financial bid model helps ensure the bid is clear, concise, and easy to read and understand, using clear or concise language and presenting information in an organized and readable way.

It also helps ensure the bid supports all data using examples and supporting data. The model typically includes examples of previous projects executed by the company, as well as the skills and experience of the project team, and the equipment and techniques used.

Effective methods followed by CareWater to demonstrate their credibility in providing solutions to all water problems:

Water Care follows several proven methods to demonstrate its credibility in all the projects they have executed. You can always contact us as we are happy to meet all your needs and respond to your inquiries:

Building Technical and Managerial Capabilities:

Ensuring the organization has the necessary technical expertise and skills to successfully implement the project. Also developing the company’s administrative and organizational capabilities to ensure efficient project management.

Continuous Investment in Research and Development:

Working on developing innovative solutions and advanced technology that can be presented in tenders, enhancing the organization’s distinctiveness and competitiveness.

Focus on Quality and Compliance with Standards:

Ensuring the provision of high-quality products and services, and full compliance with the required specifications and standards, which consistently demonstrates the organization’s competence and reliability.

Building an Impressive Track Record of Achievements:

Striving to successfully execute previous projects and accurately fulfill current contracts, which has positively reflected on our reputation and competitive record.

Effective Stakeholder Communication:

Maintaining continuous communication with stakeholders, inquiring about their requirements, and staying informed of changes and updates. This helps in thorough preparation for tenders. We also work to provide the fastest response to all our clients’ requirements.

Analyzing Competition and Innovating Proposals:

Studying competitors’ offers and identifying their strengths and weaknesses, then developing distinctive competitive offers in terms of quality, cost, and value provided.